sending press releases

Quit sending press releases as attachments!

Is your goal to get your press releases deleted from the recipients’ email inboxes as quickly as possible? Then continue sending press releases as attachments to your emails. Oh, and here’s another helpful tip: don’t hint at the content of your press release in the body of your email. The body of your email should consist simply of “Here’s your press release for this week.”

If you think my first paragraph is sarcastic, you are right. I do not recommend sending press releases as attachments.

Why sending press releases as attachments is wrong

It is annoying to receive press release emails—indeed, any email—that refer you to an attachment for a reason to learn about the sender’s news. When you send press releases only as attachments, you’re making me 1) take an extra step to find the information I need and 2) expose myself to the risk of viruses in the attachment.

My attention span, like that of most email readers, isn’t very long. “Our initial data indicate that, on average, readers are spending 15-20 seconds on each email they open,” said Loren McDonald, EmailLabs VP Marketing in “Alarming Research Results: Average Email Open Time is 15-20 Seconds — Recommendations for Emailers.” That article appeared on MarketingSherpa back in 2005. I imagine that readers’ attention spans have only shrunk since then.

Improve the odds of my reading your press release

If I must click to open your press release sent as an attachment, you’re demanding too much of my time. At a minimum, you should insert some teaser copy in your email that gives me an incentive to click.

However, even better would be to drop the body of your press release into the body of your email.

Concerned that you’ll lose valuable formatting by dropping your text into email? Then use newsletter software such as MailChimp or Constant Contact to increase your control over the appearance of your release.